What is EN ISO 15389:2014

Introduction

EN ISO 15389:2014 is a technical standard that provides guidelines and requirements for the management of records in the context of an organization's overall information and data management system. It is designed to ensure the effective and efficient creation, maintenance, use, and disposition of records within an organization.

Scope and Objectives

The standard applies to all types of records, regardless of the medium in which they are created or stored. It sets out specific requirements for record management systems, including the development of policies and procedures, staff training, record identification and classification, as well as retention and disposal schedules.

One of the key objectives of EN ISO 15389:2014 is to establish a systematic approach to records management that promotes accountability, transparency, and compliance with legal, regulatory, and contractual requirements. It provides organizations with a framework for ensuring the authenticity, integrity, and reliability of their records throughout their lifecycle.

Benefits and Implementation Challenges

Implementing EN ISO 15389:2014 can offer numerous benefits to organizations. Firstly, it helps eliminate duplication and redundancy by establishing a centralized and standardized approach to record keeping. This can improve operational efficiency and reduce costs associated with manual record keeping processes.

Secondly, the standard ensures the availability and accessibility of records when needed. By implementing a robust record management system, organizations can retrieve and share information quickly and easily, thus enhancing decision-making processes and facilitating collaboration among employees.

However, organizations may face challenges during the implementation phase. One of the main challenges is resistance to change. Implementing a new record management system requires changes in workflows, policies, and practices. Therefore, strong leadership and effective communication are paramount to gain employee buy-in and ensure successful implementation.

In conclusion, EN ISO 15389:2014 provides organizations with comprehensive guidance for managing records. Its adoption can result in enhanced operational efficiency, improved decision-making, and better compliance with legal and regulatory requirements. While implementation challenges may arise, the benefits outweigh the difficulties, making it a valuable standard for organizations aiming to improve their records management practices.